SIRS Manual: A Comprehensive Guide (2025-2026)
The SIRS manual, alongside crucial data collections, is readily available at http://www.p12.nysed.gov/irs/. This resource supports accurate reporting and data management for New York schools.
What is the Student Information Repository System (SIRS)?
The Student Information Repository System (SIRS) serves as New York State’s central repository for comprehensive education data. It’s a vital component of the New York State Education Department’s (NYSED) efforts to collect, analyze, and utilize student-level information for continuous improvement within the state’s educational landscape.
SIRS facilitates the secure and standardized reporting of crucial student data from Local Education Agencies (LEAs) across New York. This data encompasses a wide range of information, including student demographics, enrollment details, course participation, and teacher/staff assignments. The system supports both automated data submissions via Student Management System (SMS) integration and manual data entry options for LEAs lacking a local SMS.
Ultimately, SIRS empowers NYSED to monitor educational trends, evaluate program effectiveness, and make informed decisions to enhance student outcomes. Access to the official SIRS manual and related resources is available through the NYSED website at http://www.p12.nysed.gov/irs/, providing detailed guidance for accurate data reporting.
SIRS and the New York State Education Department (NYSED)
The Student Information Repository System (SIRS) is intrinsically linked to the mission of the New York State Education Department (NYSED). NYSED leverages SIRS as its primary mechanism for collecting and analyzing student-level data statewide, supporting evidence-based decision-making and accountability measures.
NYSED establishes the data reporting requirements, specifications, and timelines for SIRS submissions. They also provide the official SIRS manual, accessible at http://www.p12.nysed.gov/irs/, which serves as the definitive guide for LEAs navigating the system. This manual details data definitions, validation rules, and reporting procedures.
Furthermore, NYSED offers support and assistance to LEAs encountering challenges with SIRS data reporting. This includes troubleshooting common issues and providing direct guidance to ensure data accuracy and compliance. The department’s commitment to SIRS underscores its dedication to fostering a data-driven culture within New York’s education system, ultimately benefiting students across the state.
SIRS Versions and Updates
The Student Information Repository System (SIRS) undergoes regular version updates to enhance functionality, address evolving data requirements, and improve system performance. These updates are crucial for ensuring accurate and consistent data reporting across New York State.
Recent versions include Version 21.7 (January 30, 2026), designated for the 2025-2026 school year, and Version 21.0 (July 18, 2025), also for the 2025-2026 school year. Earlier versions, such as Version 16.1 (October 16, 2020) for 2020-2021 and Version 15.12 (July 31, 2020) for 2019-2020, demonstrate a consistent cycle of improvement.
Staying current with the latest SIRS version is vital. Each update often includes critical changes to data definitions or reporting procedures. The official NYSED SIRS website (http://www.p12.nysed.gov/irs/) provides access to all versions and detailed release notes, enabling LEAs to maintain compliance and data integrity.
Version 21.7 (January 30, 2026) ‒ 2025-2026 School Year
SIRS Version 21.7, released on January 30, 2026, is the current designated version for data reporting throughout the 2025-2026 school year. This update incorporates refinements based on user feedback and evolving New York State Education Department (NYSED) requirements.
Local Education Agencies (LEAs) can utilize this version to submit data either directly into Level 1 of the SIRS, or initially through Level 0 before final submission. Crucially, LEAs that do not have a local Student Management System (SMS) are able to manually report data using the functionalities within SIRS Version 21.7.
It’s essential for data reporters to familiarize themselves with any specific changes or updates detailed in the release notes accompanying Version 21.7. Accessing the official SIRS resources at http://www.p12.nysed.gov/irs/ will ensure accurate and compliant data submissions throughout the school year.
Version 21.0 (July 18, 2025) ‒ 2025-2026 School Year
SIRS Version 21.0, initially released on July 18, 2025, marked the beginning of the data reporting cycle for the 2025-2026 school year. This version provided the foundational framework for collecting and submitting student and school-level information to the New York State Education Department (NYSED).
Similar to subsequent versions, LEAs had the flexibility to report data directly into Level 1 of the SIRS, or to stage data in Level 0 for review before final submission. For those LEAs without an integrated local Student Management System (SMS), SIRS Version 21.0 offered manual data entry capabilities, ensuring all districts could fulfill their reporting obligations.
It is important to note that Version 21.7 superseded Version 21.0. However, understanding the initial functionalities and any transitional guidance provided with Version 21.0 remains valuable. Refer to http://www.p12.nysed.gov/irs/ for comprehensive documentation.
Version 16;1 (October 16, 2020) ― 2020-2021 School Year
SIRS Version 16.1, released on October 16, 2020, served as the primary system for data reporting throughout the 2020-2021 school year. This iteration of the Student Information Repository System facilitated the collection of essential student-level data required by the New York State Education Department (NYSED) for accountability and funding purposes.
Like more recent versions, LEAs were given the option to submit data either directly into Level 1 of SIRS, or to utilize Level 0 as a staging area for preliminary review and validation. Crucially, districts lacking a local Student Management System (SMS) could still meet their reporting requirements through the manual data entry features available within SIRS Version 16.1.
Accessing the official SIRS manual and related resources at http://www.p12.nysed.gov/irs/ provides detailed guidance on utilizing this version effectively.
Version 15.12 (July 31, 2020) ― 2019-2020 School Year
SIRS Version 15.12, launched on July 31, 2020, was the designated system for reporting data for the 2019-2020 school year. This version continued to support the New York State Education Department’s (NYSED) data collection needs, ensuring comprehensive student information was available for state-level analysis and reporting.
Local Education Agencies (LEAs) had the flexibility to report data directly into Level 1 of SIRS, or utilize Level 0 for initial data preparation and quality checks. Importantly, districts without an integrated local Student Management System (SMS) were able to fulfill their reporting obligations by leveraging the manual data reporting capabilities within SIRS Version 15.12.
Detailed documentation and support resources for this version, and all SIRS iterations, can be found on the official NYSED SIRS website at http://www.p12.nysed.gov/irs/.
Version 14.17 (June 26, 2019) ― 2018-2019 School Year
SIRS Version 14.17, released on June 26, 2019, served as the primary data reporting tool for the 2018-2019 school year within New York State. This iteration of the Student Information Repository System facilitated the collection of vital student and school-level data, supporting NYSED’s ongoing efforts in educational monitoring and improvement.
LEAs were provided with options for submitting their data, including direct entry into Level 1 of SIRS, or a staged approach utilizing Level 0. Crucially, for districts lacking a local Student Management System (SMS), SIRS Version 14.17 offered robust manual reporting functionalities, enabling them to effectively report data using the system.
The NYSED SIRS website (http://www.p12.nysed.gov/irs/) remains the central repository for all SIRS-related documentation, updates, and support materials for this and all other versions.
Data Reporting Processes in SIRS
Data submission occurs via Level 0 or Level 1 within SIRS. LEAs without a local SMS can utilize manual reporting options for data accuracy.
Level 0 and Level 1 Data Submission
Level 0 data submission represents the initial stage in the SIRS reporting process, functioning as a preliminary data check before formal submission. This stage allows Local Education Agencies (LEAs) to identify and rectify potential errors or inconsistencies within their data sets. It’s a crucial step for ensuring data quality and minimizing rejections during the subsequent Level 1 submission.
Level 1, conversely, signifies the official and final submission of data to the New York State Education Department (NYSED). Data submitted at this level is considered authoritative and is used for state-level reporting and analysis. LEAs can submit directly into Level 1, bypassing Level 0 if they are confident in their data’s accuracy. However, utilizing Level 0 is strongly recommended as a best practice.
The choice between submitting through Level 0 and directly to Level 1 depends on the LEA’s internal data validation procedures and the presence of a Student Management System (SMS). Both methods ultimately contribute to the comprehensive data repository maintained by NYSED through SIRS.
Manual Data Reporting Options
Manual data reporting within the Student Information Repository System (SIRS) provides a vital pathway for Local Education Agencies (LEAs) lacking integrated Student Management Systems (SMS). This option allows direct data entry into either Level 0 or Level 1 of SIRS, ensuring all schools can fulfill their reporting obligations to the New York State Education Department (NYSED).
This method requires meticulous attention to detail, as data is entered directly by personnel. It’s particularly relevant for smaller districts or those with limited technological infrastructure. While more time-consuming than SMS integration, manual reporting guarantees data submission even without automated systems.
The NYSED SIRS manual provides detailed guidance on the specific fields and formats required for manual data entry. LEAs utilizing this option should prioritize thorough training for staff to minimize errors and ensure data accuracy. This ensures compliance and supports effective statewide educational analysis.
Local SMS (Student Management System) Integration
Local SMS integration represents a streamlined approach to data reporting within the Student Information Repository System (SIRS). For LEAs possessing a Student Management System, this method facilitates the automated transfer of student data directly into Level 0 or Level 1 of SIRS, significantly reducing manual effort and potential errors.
This integration relies on established data exchange protocols, ensuring compatibility between the local SMS and the SIRS platform. It’s the preferred method for larger districts with robust technological infrastructure, enabling efficient and accurate data submission to the New York State Education Department (NYSED).
Successful SMS integration requires careful configuration and ongoing maintenance to guarantee data integrity. The NYSED SIRS manual offers detailed technical specifications and support resources for establishing and troubleshooting these connections, promoting seamless data flow and compliance.
Manual Reporting for LEAs Without Local SMS
For Local Education Agencies (LEAs) that do not utilize a Student Management System (SMS), the Student Information Repository System (SIRS) provides manual data reporting options. This involves directly inputting student and school-level data into either Level 0 or Level 1 of the SIRS platform.
While more labor-intensive than SMS integration, manual reporting ensures all LEAs can fulfill their data submission obligations to the New York State Education Department (NYSED). The SIRS manual offers detailed guidance and user-friendly interfaces to assist with this process, minimizing potential errors.
It’s crucial for LEAs employing manual reporting to allocate sufficient time and resources for accurate data entry and validation. NYSED provides comprehensive support materials and troubleshooting assistance to facilitate successful manual submissions, ensuring compliance with reporting requirements.
Key Data Collections within SIRS
SIRS encompasses vital data, including student demographics, enrollment details, course completion records, and comprehensive teacher/staff information, all crucial for statewide reporting.
Student Demographic Information
Accurate student demographic data is foundational within the Student Information Repository System (SIRS). This collection encompasses a wide range of attributes essential for comprehensive reporting to the New York State Education Department (NYSED). Key elements include, but aren’t limited to, student names, dates of birth, gender identity, ethnicity, and race.
Furthermore, SIRS captures information regarding students with disabilities, including Individualized Education Program (IEP) status and related service needs. Detailed address information, including residential and mailing addresses, is also critical for accurate student identification and reporting.
Maintaining the integrity of this demographic data is paramount, as it directly impacts funding allocations, program eligibility, and overall educational equity. LEAs are responsible for ensuring data validity through rigorous quality control measures and adherence to NYSED guidelines. Regular updates and verification processes are essential for maintaining accurate records throughout the school year.
Enrollment Data
Precise enrollment data is a cornerstone of the Student Information Repository System (SIRS), providing NYSED with a snapshot of student participation across New York State schools. This data includes initial enrollment dates, withdrawal dates, and reasons for leaving, offering a clear picture of student mobility.
SIRS distinguishes between various enrollment types, such as full-time, part-time, and special program enrollments. It also captures information regarding grade levels and student status (e.g., new entrant, continuing student). Accurate tracking of enrollment changes throughout the year is crucial for reporting purposes.
Local Education Agencies (LEAs) are responsible for submitting timely and accurate enrollment data to SIRS, utilizing either Level 0 or Level 1 submission methods. Consistent data validation and quality control procedures are vital to ensure the reliability of enrollment statistics, impacting funding and resource allocation decisions.
Course Enrollment and Completion
Detailed course enrollment and completion data within SIRS is essential for understanding student academic progress and program effectiveness across New York State. This encompasses information on courses taken, credits earned, and final grades received by each student. Accurate reporting allows NYSED to monitor curriculum implementation and student achievement.
SIRS requires LEAs to submit data on various course characteristics, including course codes, credit values, and instructional time. Completion status – whether a course was successfully completed, withdrawn from, or failed – is also a critical component. This data informs accountability measures and supports educational planning.
LEAs utilize SIRS, through Level 0 or Level 1 submissions, to transmit this information. Maintaining data integrity through rigorous validation processes is paramount. Consistent and accurate reporting of course enrollment and completion directly impacts state-level reporting and resource distribution.
Teacher and Staff Information
Comprehensive teacher and staff data reported through SIRS is vital for workforce analysis and ensuring qualified personnel are serving New York State students. This includes detailed information on certifications, qualifications, years of experience, and assigned roles within each school district. Accurate data supports equitable resource allocation and staffing decisions.
SIRS requires LEAs to submit data on all teaching and non-teaching staff, including administrators, counselors, and support personnel. Reporting encompasses demographic information, employment status, and assigned schools. This data is crucial for monitoring compliance with state and federal regulations regarding teacher qualifications.
Data submission occurs via Level 0 or Level 1 within SIRS, demanding meticulous attention to detail. Maintaining data accuracy through validation processes is essential for reliable reporting. This information directly impacts state-level reporting and informs educational policy development;
Accessing the SIRS Manual and Resources
The official NYSED SIRS website, located at http://www.p12.nysed.gov/irs/, provides access to manuals, updates, and essential support materials.
Official NYSED SIRS Website
The New York State Education Department (NYSED) maintains the central online hub for all things related to the Student Information Repository System (SIRS). This website, accessible at http://www.p12.nysed.gov/irs/, serves as the primary resource for Local Education Agencies (LEAs), school districts, and educators across the state.
Here, you’ll find the most current versions of the SIRS manual, detailed guidance on data reporting processes, and comprehensive documentation outlining data requirements. The site is regularly updated with critical information regarding new versions, updates to existing procedures, and important deadlines.
Navigating the NYSED SIRS website allows users to locate specific manual versions corresponding to different school years, ensuring compliance with the latest regulations. Furthermore, the website provides links to troubleshooting resources and contact information for direct support from NYSED specialists, assisting with any challenges encountered during data submission or system utilization. It’s a vital tool for successful SIRS implementation.
Locating Specific SIRS Manual Versions
Finding the correct SIRS manual version is crucial for accurate data reporting. The NYSED SIRS website organizes manuals by school year, ensuring LEAs utilize the appropriate guidelines. For the 2025-2026 school year, versions 21.7 (January 30, 2026) and 21.0 (July 18, 2025) are available.
Older versions are also archived for historical reference and reporting needs. Version 16.1 (October 16, 2020) corresponds to the 2020-2021 school year, while version 15.12 (July 31, 2020) applies to 2019-2020. Version 14.17 (June 26, 2019) is for the 2018-2019 school year.
The website’s structure allows for easy filtering and download of these documents. LEAs should always confirm they are using the manual designated for their current reporting cycle. Utilizing an outdated version can lead to data validation errors and reporting inconsistencies, impacting state-level data analysis and funding allocations. Careful version selection is paramount.
Troubleshooting Common SIRS Issues
When encountering difficulties with the SIRS, several resources are available for support. Common issues include data validation failures, login problems, and difficulties with Level 0 or Level 1 submissions. First, consult the official NYSED SIRS website for frequently asked questions and known error messages.
Ensure your local SMS (Student Management System) integration is functioning correctly, or if manually reporting, double-check data entry for accuracy. LEAs without local SMSs often face challenges with manual input, requiring meticulous attention to detail. Remember to utilize the correct SIRS manual version for the relevant school year – versions 21.7, 21.0, 16.1, 15.12, and 14.17 are all available.
If issues persist, directly contacting NYSED for SIRS support is recommended. Prompt resolution is vital for maintaining accurate and timely data reporting.
Contacting NYSED for SIRS Support
For direct assistance with the Student Information Repository System (SIRS), contacting the New York State Education Department (NYSED) is crucial when troubleshooting persists. While the official NYSED SIRS website provides extensive resources, including manuals for versions 21.7, 21.0, 16.1, 15.12, and 14.17, direct support may be necessary.
NYSED offers various channels for support, including a dedicated help desk and email correspondence. Be prepared to provide specific details regarding your issue, such as the SIRS version being used, the school year in question (e.g., 2025-2026), and any error messages encountered during Level 0 or Level 1 data submissions.
Clearly outlining the problem and steps already taken will expedite the resolution process. Remember that timely and accurate data reporting is essential, so don’t hesitate to reach out for assistance when needed.
Understanding SIRS Data Requirements
SIRS demands meticulous data validation and quality control for accurate reporting. Adherence to established reporting deadlines and timelines is absolutely critical for all LEAs.
Data Validation and Quality Control
Data validation within the Student Information Repository System (SIRS) is paramount to ensuring the accuracy and reliability of reported information. The New York State Education Department (NYSED) emphasizes rigorous quality control measures throughout the data submission process. LEAs are responsible for verifying the completeness and correctness of all data prior to submission, utilizing built-in SIRS validation tools and conducting internal reviews.
These tools flag potential errors, inconsistencies, and missing information, allowing for timely correction. Common validation checks include verifying student demographics, enrollment details, course enrollment, and staff information against established guidelines. NYSED also performs its own validation checks at the state level, and may request clarification or corrections from LEAs if discrepancies are identified.
Proactive data quality control minimizes reporting errors, supports informed decision-making, and ensures compliance with state and federal requirements. Consistent adherence to these practices is essential for maintaining the integrity of the SIRS database.
Reporting Deadlines and Timelines
Adhering to reporting deadlines is critical when utilizing the Student Information Repository System (SIRS). NYSED establishes specific timelines for each data collection, which are communicated well in advance to Local Education Agencies (LEAs). Version 21.7, released January 30, 2026, pertains to the 2025-2026 school year, requiring data submission within a defined timeframe.
Similarly, Version 21.0 (July 18, 2025) also governs the 2025-2026 school year, with its own set of deadlines. Earlier versions, like 16.1 (October 16, 2020) for 2020-2021 and 15.12 (July 31, 2020) for 2019-2020, demonstrate a consistent pattern of scheduled reporting periods.
LEAs must submit data either into Level 0 or directly into Level 1 of SIRS by these dates. Failure to meet deadlines may result in reporting penalties or delays in state funding. Regularly checking the official NYSED SIRS website for updated timelines is highly recommended.